Privacy policy.

The Antigua and Barbuda National Association UK (“ABNA”, “we”, “our”, “us”) is committed to protecting the privacy and security of personal data collected from members, volunteers, donors, external partners, website visitors and other stakeholders. This Privacy Policy explains how we collect, store, use and share personal information in line with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Effective date: 25 January 2026. Approved by the ABNA Executive Committee. Website section added 5 October 2026.

We may collect and process the following personal data:

Members

• Full name, date of birth, gender
• Contact details: email, phone number, postal address
• Membership status, membership card or number
• Emergency contact information

Volunteers, committee members and officers

• Name, email, phone number
• Roles and responsibilities within ABNA
• Bank details, if needed for reimbursements

Donors and sponsors

• Name, contact details
• Payment and donation history

External consultants or partners

• Name, email, phone number
• Role description
• Signed non-disclosure or confidentiality agreement

Website visitors

• What you send us through the contact form or membership form
• Website statistics, only if you accept analytics cookies (see section 9)

• Manage memberships, communications and subscriptions
• Coordinate committees, events and community activities
• Prepare funding applications
• Meet legal and regulatory obligations, for example safeguarding and financial records
• Make sure external consultants follow confidentiality and data protection rules
• Send updates, newsletters and event invitations
• Reply to messages sent through this website

We rely on the following legal bases:

• Consent: when you agree to give us your information for ABNA communications, volunteering, event participation or website statistics.
• Contract: for membership or volunteer agreements.
• Legal obligation: to comply with UK tax and safeguarding law.
• Legitimate interests: to manage and improve ABNA’s activities and services, balanced against your privacy rights.

We may share personal data with:

• ABNA Executive Committee members and committee leads, for running ABNA
• External consultants under strict confidentiality agreements, for specific projects
• Regulators, such as the Charity Commission, or funding bodies, where the law requires it
• Service providers, such as email systems, Zoom, accounting software, Ticket Tailor (event tickets) and Google (website statistics), under data protection agreements

We will never sell your personal data or share it for marketing outside ABNA’s own activities.

• Membership records: for the length of membership, plus 7 years after leaving, for financial records
• Volunteer and committee records: for the length of involvement, plus 5 years
• Donation records: 7 years, for audit purposes
• External consultants: for the length of the engagement, plus 2 years
• Website statistics: 14 months

We use appropriate technical and organisational measures to protect personal data against loss, misuse or unauthorised access, including:

• Encrypted storage of digital records
• Password-protected systems for sensitive information
• Access limited to the people who need it
• Secure disposal of paper and electronic records when no longer needed

You have the right to:

• Access: ask for a copy of the personal data we hold about you.
• Rectification: ask us to correct inaccurate or incomplete data.
• Erasure: ask us to delete your data, where the law allows.
• Restriction: ask us to limit how your data is used.
• Portability: ask for a copy of your data in a standard format.
• Objection: object to some uses, such as marketing.
• Withdraw consent: at any time, where we rely on consent.

To use any of these rights, email info@abnauk.org. If you are unhappy with how we have handled your data, you can complain to the Information Commissioner’s Office (ico.org.uk).

Cookies and website statistics. ABNA (UK) uses Google Analytics, provided by Google, to understand how people use this website: how many people visit, which pages they read, how they found us, and which buttons they click, such as “Book now” or “Join”. Google Analytics only runs if you click “Accept analytics cookies”. It does not tell us who you are. Google processes this information for ABNA and may store it outside the UK. We keep these statistics for 14 months.

Essential cookies keep the website working, for example by remembering your cookie choice or the tickets in your basket. These are always on.

You can change your choice at any time through the “Cookie settings” link at the bottom of every page.

Tickets. Event tickets are sold through Ticket Tailor, which processes your booking and payment under its own privacy policy.

Links to other websites. Our pages link to ABNA’s Facebook, Instagram, TikTok, X and YouTube accounts. Those sites have their own privacy policies.

ABNA does not knowingly collect data from children under 16 without a parent’s or guardian’s consent. Any activities for children need a parent’s or guardian’s consent.

We take photographs and videos at some events. Photographs of children are only taken or published with a parent’s or guardian’s consent. If you would like a photograph of you or your child removed from this website, email info@abnauk.org.

We may update this Privacy Policy from time to time. We will tell members about significant changes by email and publish the updated version on this page.

For questions about this Privacy Policy or your data, contact ABNA’s data protection contact, Mark Isaac (Public Relations Officer):

Email: info@abnauk.org
Address: Hornsey Moravian Church, Priory Road, Hornsey, London N8 7HR